Workers Compensation Oncost

This window defines the rules for calculating Workers Compensation oncosts and generating the relevant posting transaction for oncosts.

Prerequisites

Rules and Guidelines

  • Separate rules can be setup for individual cost centres or one set of rules for multiple cost centre.

  • This window can be used for any oncost purpose, and not just for Long Service Leave Oncosts.

  • The calculation of oncosts occurs when Update G/L Posting PTD File is processed and it is based on those transactions that meet the selection criteria defined.
  • Workers Compensation oncosts can be based on a percentage of the total dollar value for Hours types and or Allowance/Deduction transactions associated with Workers Compensation. Different oncost percentages can be setup for different cost centres.

  • If the Retrospective Pay field is blank, then the retro transactions from payroll will be posted to the G/L in the same manner (same G/L Debit and G/L Credit Accounts) as the other non-retro transactions that each rule is calculating.

    If the Retrospective Pay field is ticked, then only retro transactions from payroll will be posted to the G/L, and all other transactions that meet the other criteria within this rule will display as an ERROR to indicate that they cannot be processed. For every G/L posting rule that there is a record with the flag ticked, there also needs to be a record with the flag not ticked to ensure that non-retro transactions can be posted.

    Thus, if the Retrospective Pay field is blank, the rule will process for both retro and non-retro transactions from payroll. It is only if the retro transactions need to be processed to different G/L accounts that separate rules need to be created for retro (ticked) and non-retro (unticked) transactions.

Field Information

Specify how the posting transactions will be generated.

Option Description
A Allowance/Deduction Code
H Hours Type Code
L Leave

Records with a Code of L are not included in the accrual/reversal process.

Select the code based on the Type selected in the Hours, A/D, or Leave field.

If this field is left blank, those Hours Types, Allowances/Deductions or Leave Classifications not already covered in another specific record are covered in this record.

Select the company.

Select the state.

Select the applicable location.

Select the wage group from the list.

Select the appropriate cost centre.

Enter the Account Number used to allocate the cost of salaries and wages to specific areas in your General Ledger system.

Enter the Department used to allocate the cost of salaries and wages to specific areas in your General Ledger system.

A valid Employment Type can be selected.

A valid Personnel Type can be selected.

Select the Costing Method to be included in the posting to the selected General Ledger Account Numbers.

Option Description
A Records defined on Actual Costs
S Records defined as Standard Costs

 

The Costing Type to be included in the posting to the selected General Ledger Account Numbers.

Option Description
D Department Costing. This selects records that do not have Labour Cost codes attached but do have department/Account Codes.
L Labour Costing. This selected records that do have Labour Cost codes attached regardless of whether or not they have Department/Account Codes.

 

The Payment Method to be included in the posting to the General Ledger.

Option Description
B Bank Credit
C Cheque
D Express Pay Bank Credit
E Envelope/(Cash)
F Express Pay Cheque
G Express Pay Cash
H Express Pay No Payment
M Express Payment
N No Payment
P Prepayment
R Rebank

 

This field allows a rule to be created to direct portions of an A/D code to specific General Ledger Accounts. The functionality associated with the use of the "Include in Costing" 'H' and 'L' options for A/D codes. If enabled, the value of an A/D code will be broken down into 'portions' that are associated with the Classification Code for any HOURS codes paid in the period, and the Associated Hours Classification can be used to create separate General Ledger rules for each portion.

The different Hours Classifications supported are:

Options Description
A Annual Leave Loading
L Long Service Leave
N Normal Pay
O Other Leave
P Public Holiday
Q Training
R RDO
S Sick Leave
T Overtime
V Annual Leave
W Workers Compensation

Note: This field will only be active when the Payroll Code type is 'A/D'.

 

This field displays the following options:

Option Description

Blank

Any transactions flagged as Retro Pay will be posted to the same G/L account as non-retro pay.

Note: This field is blank by default.

Ticked

Any transactions flagged as Retro Pay will be posted to the G/L accounts listed on the window where it is ticked.

Any non-retro records will be ignored by this rule if ticked.

Note that this field is activated when either Hours (H) or A/D (A) is selected in the Hours, A/D, or Leave field.

Each posting transaction generated using the posting rules is allocated the Journal Number entered in this field.

  • It represents a collection of self balancing transactions for reporting purposes.
  • The Open Period File report and the Closed Period File report are both sequenced by the Journal Number.

 

Enter a General Ledger Debit account number or the components that make up a General Ledger account number using Substitution Expressions.

Enter a General Ledger Credit account number or the components that make up a General Ledger account number using Substitution Expressions.

Enter a General Ledger accrual debit account number or the components that make up a General Ledger account number using Substitution Expressions.

  • This field is not available if the Oncost is for a Leave record
  • This field is activated if the Program Control option GLACC has been activated to run using Accruals Method #1

 

Enter a General Ledger accrual credit account number or the components that make up a General Ledger account number using Substitution Expressions.

  • This field is not available if the Oncost is for a Leave record.
  • This field is activated if the Program Control option GLACC has been activated to run using Accruals Method #1.

 

Enter the percentage to be used when calculating Workcare oncosts.